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Hiring a Virtual Assistant – Is it Right for You

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Hiring a Virtual Assistant can feel like a big step, especially if you’re an entrepreneur who’s been going it alone the entire time. That’s because it is a big step. You’ve gotten used to doing things a certain way at a certain time in a certain order. There’s a controlled chaos to your life that, while exhausting, also provides a certain security. However, there might be times that you feel overwhelmed. You might start to occasionally miss a deadline. Something falls through the cracks. That’s when it’s time to consider hiring a Virtual Assistant. But how do you know if using a virtual assistant is right for you? Let’s talk about it.

Are You Ready to Hire a Virtual Assistant

When you hire a Virtual Assistant, it requires giving up at least some level of control. At the very least, you’ll be trusting another person to handle menial tasks for which you don’t have time. Depending on what you need, you might also be relinquishing things like passwords and more. For some people, the thought of this is enough to make them decide immediately that maybe they can do it all themselves. After all, most of us live our lives on social media.

It takes a significant amount of trust in another person’s capabilities to give up any control, let alone what you might need to hand over for your Virtual Assistant to effectively do his or her job. It’s a lot to mull over, so let’s take a look at what Virtual Assistants do.

The Ins and Outs of Hiring a Virtual Assistant

Virtual Assistant is an umbrella term for anyone that helps you do anything for which you don’t have time. As such, it can mean hiring a person to do anything from participating in pods to running your social media platforms.

The Services You See

When hiring a Virtual Assistant, it all comes down to your comfort level and how much control you want to give another person over your business. Some of the common activities done by Virtual Assistants include:

  • Participating in groups and pods to increase engagement
  • SEO work for both websites and YouTube
  • Recipe and giveaway submission to external websites
  • Email management
  • Calendar scheduling
  • Social media engagement/growth
  • Social media management
  • Ghostwriting

The Services You Don’t See

These are just highlights of what Virtual Assistants do. As you can see, the activities listed here range from low-level work to things that require significant access to accounts and control over them. However, these are just the things that you can see a VA doing. There’s another aspect to being a Virtual Assistant the client’s don’t see.

So much more goes into being a Virtual Assistant than just dropping a link or scheduling a post. A good Virtual Assistant keeps an eye on what’s happening all day long. They put out fires before they start. They have conversations with pod and group moderators behind the scenes. Many times, they’ll solve a problem you don’t even know you have or solve one that you can’t on your own.

I remember a client who was struggling with getting enough engagement because she had lost access to several excellent pods and groups. Her former VA had been putting links in and then not doing the work on her end. In the end, my client was banned from a handful of groups with no recourse. I had to go in and speak with the admins, convince them that she had no part in the issue, and that it would not happen again. These are the things good VAs do when their clients aren’t looking.

In the end, you’ll probably decide whether or not to hire a Virtual Assistant based on your workload and the VA’s reputation. Speaking of reputations.

Do Your Homework

If you decide that hiring a Virtual Assistant is right for you, you’ll need to do some serious homework. Giving even the most menial of tasks to another person is still giving up some control. You have to be sure that the person with which you’re working can handle the jobs you give to him or her. That’s where due diligence comes in. It’s a must to choose the right person for the job.


Always ask for references. I quality, professional Virtual Assistant will be happy to give them to you. The more names your prospective VA can give you, the better. In general, you should ask for a minimum of five references. This gives you a healthy pool of current and former clients to contact regarding your potential VA partner. Always follow up on those references immediately. The sooner you get feedback, the sooner you can move forward or move on.

Assess Reputation

Whether you’re a big business or a smaller blogger, always ask your circle and ask them to ask their circles about the VA you’re thinking of hiring. Social media tends to be a smaller world than it appears on the surface, and your potential VA will have a reputation out there. You’ll be surprised at how quickly you get feedback. Although you can’t please everyone all the time, a good VA will have an extremely high percentage of satisfied clients. After all, the Virtual Assistant business is really a service industry.

Assess Knowledge

Knowledge of the industry is as important as work ethic. A good VA has both of these. While asking around about your potential VA’s reputation, be sure to ask about how well they seem to understand the social media world in which they’re working. Do they understand SEO? Have they delivered results? Knowledge leads to execution.

Have Conversations

When hiring a Virtual Assistant, there’s one last important part of doing your homework: conversation. Have conversations with your potential VA, whether through email, messenger, or via phone, to see if your personalities will be a good fit. A hard-working, knowledgeable Virtual Assistant still may not be right for you if your personalities don’t mesh.

Virtual Assistant Pricing

If you’ve decided that hiring a Virtual Assistant is right for you, and you’ve done your homework, it’s time to think about pricing. This is where things can get tricky. Of course, any good business owner wants to maximize returns and minimize losses. That can lead to a mindset of looking for the cheapest Virtual Assistant you can find. The old saying “You get what you pay for” comes into full effect here. A good Virtual Assistant isn’t cheap. To illustrate that, let’s look at what happens with pricing models.

The Cheap Virtual Assistant

The cheap Virtual Assistant is initially an incredibly appealing choice. After all, they offer so much for so little! Unfortunately, anything that is too good to be true usually is. Some Virtual Assistants have low pricing because they work on volume. The charge very little to acquire a massive client list and then make their money off the sheer number of clients they have.

Working in bulk is a terrible way to run a VA business. Think about a Virtual Assistant as a mirror image of yourself. You started thinking about hiring a Virtual Assistant because you were overwhelmed, and you could feel your effectiveness slipping away. The same holds true for VA’s who work on volume. In the beginning, you may have no problems, however, over time, deadlines tend to be missed. You’ll receive messages from Pod admins asking why you haven’t finished your activity. Work quality may begin to decline. That’s because the VA is either burning out, trying to do too much too fast, or both.

The Appropriately Priced Virtual Assistant

Over the years, I have unfortunately seen appropriately priced VA’s referred to as “the expensive ones”. However, a quality Virtual Assistant is worth every penny. Good Virtual Assistants are “expensive” because they do a multi-faceted job, and they do it well. You’ll find that these VAs don’t work on bulk. Rather, they ensure that their day has enough time to schedule out everything that needs to be done and do it to the best quality possible.

In addition, they keep a constant eye on their clients’ interests, following up on issues, stopping disasters before they strike. There are a million things that go into being a Virtual Assistant, and those things are what make a good VA worth the money. One thing to note is that the time you save from using a Virtual Assistant is time that they gain. They are taking the time off of your plate and putting it onto theirs, which is definitely worth the rates they charge.

Is Hiring a Virtual Assistant Right for You

Hopefully, this information helped you decide. If you need more information to find out if hiring a Virtual Assistant is right for you, head over to BizzyBim and look at the FAQ sheet. There, you’ll find even more information on Virtual Assistants, pricing, what they do, and more.

Hiring a Virtual Assistant is a big step. Giving up any level of control can be scary. Let's talk about hiring a Virtual Assistant and what that means.

Ben Butler

Ben Butler is the owner, president, and chief Virtual Assistant at BizzyBim. He has five years of experience as a Virtual Assistant and three years of experience as a freelance content writer.




  • Stacie

    I love this post. Before I ended up hiring my current VA, which happens to be this guy, I did a ton of homework. I was incredibly nervous about giving over control of passwords and vital information. In the end, it was the references that sold me.
    It is so important to really get a good feel for a potential VA, and the information here will help anyone do just that.

  • kumamonjeng

    This post has so much information and tips to consider whether or not to hire a VA. Good points to look at, pricing is always a key factor but then we also need to know the quality and the reputation as you mentioned, after all, it is a reflection of ourself.

  • My mummy is so intrigued by VA’s and it’s always a risk investing money in a new service. Case studies are important and testimonials from other people especially people you know.

  • eli

    I haven’t thought about hiring a virtual assistant yet but I definitely should consider it! I work hard but consistency is definitely the hardest part especially while traveling! I’ll have to look into the pricing and see if I can afford it.

  • Alysa

    I’ll be traveling full time next year and was thinking about trying to become a virtual assistant. It’s great to see thoughts from the perspective of those hiring.

  • Shannon Gurnee

    I can’t afford to hire a Virtual Assistant, but this is some great information. I do know people who are Virtual Assistants. It seems like a great job to have!

  • Pati Robins

    i love the idea of a virtual assistant – and its the first time i heard that something like this exists wow

  • anne wright

    Fresh out of school, i used to work as a virtual assistant. There are some good ones and I knew some that I wouldnt give access to

  • alexandra cook

    what an article full of information, this is really helpful, i got a lot of ideas, thanks for sharing :))

  • Catherine Santiago Jose

    One of the interesting and informative post that I read today. I agree that we must be careful and sure when choosing or hiring a VA. Thanks for sharing this with us!

  • Lyosha

    It’s a great post. I am thinking of hiring VA for a long time now and still am not sure

  • Yeah Lifestyle

    Sometimes I use a VA when I am travelling and I do admit they are so important to have and keep the work/blog going when I am not able to do this. Finding a good VA is so important as well.

  • Chad

    I’ve been thinking about hiring a VR to help me with my marketing efforts. This is great really, thanks a lot.

  • Lavanda Michelle

    I have hired various VAs and these are great point. It is importnat to do research and background checks, lol!

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